Deputy Company Secretary

About Us

Guided by Karandaaz vision, we believe that every Pakistani deserves to be Financially Included and Economically Empowered. Our mission at Karandaaz is to foster economic growth and create jobs through financial inclusion of unbanked individuals and unserved enterprises.

Karandaaz Pakistan is a not-for-profit organization, registered with the Securities and Exchange Commission of Pakistan under Section 42 of the Companies Act 2017. We are supported by Foreign, Commonwealth & Development Office (FCDO) and Bill and Melinda Gates Foundation (BMGF).

Position Summary

Karandaaz is seeking a seasoned Deputy Company Secretary who will be responsible for assisting the Company Secretary (CS) in management of Board and ensuring regulatory compliances.

Job Responsibilities

The incumbent will provide support to the CS in a variety of secretarial and regulatory affairs including the following:

General Body, Board and Committee Meetings (35%)

• Support CS in convening of all General Body, Board and Board Committee meetings, and handling all related aspects, including scheduling of meetings, drafting and obtaining approval for agendas, collating and distributing working papers and presentations to ensure efficient meeting management.
• Draft minutes of the meetings and maintaining accurate record of the follow-up action trackers as well as monitoring compliance of the action items.

Secretarial Filings and Record Keeping (30%)

• Assist the CS in preparing and statutory filing necessary documents and forms with the Companies Registrar and the Securities and Exchange Commission of Pakistan (SECP)
• Maintain key corporate documents and records including statutory registers, general body and board approvals, meeting trackers, attendance sheets and Board members information.
• Ensure proper custody and safekeeping of important record, as advised by CS.

Compliance Management (35%)

• Ensure compliance with the applicable provisions of the Companies Law and associated rules and regulations as well as the bye-laws (Articles and Memorandum of Association and License) of the company
• Ensure compliance with best Corporate Governance Practices; Economic Affairs Divisions (EAD), PCP and other regulatory authorities.
• Monitor changes in legal and regulatory frameworks and policies requirements and ensure timely update to CS office and management.
• Assist the CS in annual board annual self-evaluation process
• Assist the CS on nominations committee agendas, board members’ skill gap analysis and identification of possible candidates for filling casual vacancies
• Draft appropriate briefing material to the donors and other stakeholders
• Prepare Monthly, Quarterly and Annual reporting on all governance related matters.
• Any other task as may be required by the CS to effectively provide governance support to the company.

Eligibility

Education & Experience

• Minimum Bachelor’s degree in Law/Business/Management or related fields from a reputable international or Pakistani institution. LLB/LLM will be preferred.
• Certification and experience related to Company Secretary, Corporate Governance or Board certification training would be a plus.
• Minimum 6 years of relevant work experience
• Prior experience of being a Company Secretary or working with the Company Secretariat would be highly preferred.
• Prior experience of working in a Section 42 company will also be an added advantage.

Knowledge, Skills and Abilities

• Working knowledge of Companies Act and Not-for-Profit Regulations
• Knowledge of corporate governance
• Excellent report/minute writing skills
• Excellent presentation skills
• Excellent analytical skills
• Strong interpersonal skills and the ability to build relationships with diverse stakeholders
• Self-driven with the ability to work independently and as part of an integrated, diverse team.
• Ability to manage multiple and competing demands, and establish priorities
• Very strong sense of responsibility and integrity
• Passion for Karandaaz mission and alignment with core values of the organization

Culture and Values at Karandaaz

Karandaaz Culture is guided by our values of Innovation, Collaboration, Accountability, Respect and Equity (ICARE). These values shape our choices on what we do and how we do it, both with colleagues internally and partners externally. We also believe that we are all responsible for creating a great place to work and are constantly looking to hire individuals who bring the same level of passion and commitment to the purpose of the organization.

If you believe in the Karandaaz vision and values and feel excited about the work we are offering, please send us your application for this position at careers@karandaaz.com.pk clearly mentioning the position title in the subject line.

Karandaaz is an equal opportunity employer and encourages applications by all populations groups